1. Scope of the processing of personal data
The protection of your personal data is an important concern for Yoska Technologies solutions Private Limited (“[HYROX]“, “we”, “us”) and we take it into account in all our business processes worldwide. In this data protection notice, we would therefore like to take this opportunity to explain to you the basic rules of our handling of personal data and define clearly and transparently what personal data we collect, how we process it and what rights you have.
You can be confident that we attach great importance to the protection of your privacy. The careful and lawful handling of personal data is our top priority. We collect and process personal data only to the extent necessary to provide you with our services and to ensure their functionality.
The collection and use of your personal data will only be processed with your consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law. We always comply with the applicable data protection regulations in order to protect your data in the best possible way.
This privacy policy applies to all English-language pages of the www.hyrox.co.in domain.
2. Legal basis for the processing of personal data
The processing of your personal data is based on one of the following legal principles:
- Insofar as your consent is required, we will only process your data with your express consent.
- Processing personal data is necessary for the performance of a contract to which you are a party or in order to carry out pre-contractual measures.
- The processing of personal data is necessary to fulfill a legal obligation to which our company is subject.
- Your vital interests or those of another natural person require the processing of personal data.
- The processing is necessary to safeguard a legitimate interest of our company or a third party and if your interests, fundamental rights and freedoms do not outweigh the former interest.
3. Description, purpose and scope of data processing
We collect and process personal data only to the extent necessary to provide our services or when you have given us your express consent. We make sure that the collection of data is limited to the necessary minimum.
The personal data that we may collect includes, but is not limited to:
- Contact information and identification data such as your name, email address, telephone number, postal address. date of birth, nationality, gender, billing address.
- Technical data when visiting our website, such as your IP address, the time of access, the amount of data sent in bytes, the source or reference from which you reached the page, the type of browser and operating system you use and similar technical details that are necessary for the use of our website or services.
- Information about the use of our services: This includes data about your usage behavior, your preferences and interests in connection with our offers and services.
- Voluntarily provided information: Any additional information you voluntarily provide to us, for example in the context of inquiries, feedback or other interactions.
a) Accessing our website
Each time our website is accessed, our system automatically collects technical data and information from the computer system of the accessing computer. This data is recorded in the form of logs, i.e. the data is automatically saved and protocolled in order to trace processes.
This data is not merged with other data sources.
We use the logs to make the website and its functions available to you. We use the collected data to optimize our website and to ensure the security of our IT systems. We use logs as part of our legitimate interest in the provision and ongoing development of our website.
b) Booking and holding of events
(1) Event booking and carrying out events
An event booking form is available on our website, which can be used for the electronic booking of events and event photography. If you use this option, the data and contact information, including your registration number and the name and telephone number of an emergency contact, entered in the input mask will be transmitted to us. In addition, you can optionally indicate how you heard about us and whether you are a member of a fitness studio or a partner studio.
The data will only be used to process the booking and carrying out events, i.e. the processing of the personal data from the input screen is used solely to process the booking, process the payment, carry out the event, compile statistics (see below under (2)) on the event and for event photography (see below under (3)). When you make a booking, you will receive important information about the event you have booked via a distribution list by email.
If you no longer wish to receive this information, you can unsubscribe from this mailing list at any time by clicking on “Unsubscribe” in the respective newsletter or by sending an email to support.india@hyrox.com.
The data will be deleted by us as soon as it is no longer required for the purpose for which it was collected. For the personal data from the input screen of the event booking form and those sent by email, this is the case when the respective event that the customer has booked has ended.
(2) Results of the events
To evaluate the event and present the results, we collect your contact information data as well as the split and finish times in the race.
We process your data jointly with HYROX World GmbH in order to display the race results and provide an overview of the participants’ performances. In addition, we have a legitimate interest in tracking the participants’ results and making them comparable. The publication of this data on the website is subject to your consent. If you do not consent to this publication, your data will be published in pseudonymized form. Our legitimate interest in publishing pseudonymized data is to ensure that the results of all participants can be compared.
(3) Event photography
We offer event photography. In the case of an event booking together with event photography, your personal data will be processed to fulfill the contract with you or based on your prior consent, in which case you can withdraw your consent at any time by sending an e-mail to support.india@hyrox.com with effect for the future.
(4) Marketing of the events
We process your personal data for the marketing of current and future events to customers.
The processing may concern the following categories of data: Name and email address.
If you have agreed to receive marketing communications regarding the events, we will use your data to send you this information. We also have a legitimate interest in this, for example to improve our services and for marketing purposes.
c) Online presence in social media
We maintain online presences within social networks in order to communicate with you and other interested parties and to inform about our events and news. This enables us to continuously improve our offer on social media. In this context, we integrate external services or content by linking them to our website. If you use such a service (click on the link and open the platform) or if third-party content is displayed to you, communication data (such as IP addresses or general device information) will be exchanged between you and the respective provider for technical reasons.
In addition, it is possible that the provider of the respective external services or content collects personal data about you- for example by means of corresponding cookies- and then processes it for its own purposes. We have configured services or content from providers that are known to process data for their own purposes to the best of our knowledge and belief in such a way that either communication for purposes other than displaying the content or services on our website does not take place or communication only takes place when you actively decide to use the external service. However, we do not make any decisions regarding the processing of this data and other information, such as the type of data collected, the purposes for which it is used and the duration for which cookies are stored your end device.
As we generally have no influence on the data collected by third parties and its processing by them, we cannot provide any binding information on the purpose and scope of the processing of your data. The primary responsibility for the processing of this data lies with the respective social media provider as they determine the manner in which the data is collected, processed and stored.
4. Cookies and similar technologies
Cookies and similar technologies are used when you visit our website.
a) Cookies
Cookies are small files that your browser automatically creates and that are stored on your end device (laptop, tablet, smartphone, etc.) when you visit our website. Information is stored in a cookie that results in each case in connection with the specific end device used. However, this does not mean that we gain knowledge of your identity.
(1) Essential cookies
Essential cookies are required for the basic functionality of the website. They only contain technically necessary services. You cannot object to these services. The essential cookies used on our website include:
- Session cookies: Temporary cookies that allow us to store your actions during a session on our website.
- Functionality cookies: Cookies that are used to store your settings, such as language preferences or privacy options.
The data processed by essential cookies is necessary for the functioning of our website and is therefore in our legitimate interest.
(2) Performance cookies
We also use performance cookies to record and analyze the use of our website. Performance cookies collect the data about the visitors of our website in an anonymized form. The Performance cookies used on our website include:
- Google Analytics: This cookie contains a randomly generated user ID that Google Analytics uses to recognize returning visitors to our site. This allows data from previous visits to be merged with current visits to provide a consistent experience. The cookie is used to analyze and to report on your website interactions.
- Frequency capping: Certain data is only sent to Google Analytics once a minute. This cookie has a lifespan of one minute and prevents further data transfers during this period in order to limit the amount of data and avoid overloading the system.
- Google Tag Manager: This cookie is used to track the actions of visitors who come to our site after viewing or clicking on an advertisement. It helps us to measure the effectiveness of our advertising and to determine how successful ad campaigns are.
(3) Marketing cookies
Marketing cookies are used by us and third parties to record behavior, to analyze the collected data and, for example, to display personalized advertising. These services allow us to track visitors across multiple websites and social media platforms. The marketing cookies used on our website include:
- Cookies that personalize ads based on your browsing behavior.
- Cookies that are used to recognize social media users
b) Consent
Any use of cookies that is not absolutely technically necessary constitutes data processing that is only permitted with your consent. This applies in particular to the use of functional, performance and marketing cookies. You can withdraw or change this consent at any time via the cookie settings on our website.
The changes will take effect immediately. If you change your settings and reject cookies, certain functions and features of our website may not work as intended. In addition, we only pass on your personal data processed by cookies to third parties if you have given your express consent.
c) Managing and deleting Cookies
Most browsers allow to manage or disable cookies. It is possible to block or delete cookies in the respective browser settings. However, please note that blocking essential cookies may affect the functionality of our website.
To find out more about how to manage and delete cookies, visit your browser’s help pages. You can find instructions for common browsers via the following links:
d) External services and content on our website
In addition to cookies, we may use similar technologies such as web beacons, pixel tags or local storage technologies to collect information about your interactions with our website. Our website may integrate external services and content provided by third parties. These external providers typically collect and process certain information, such as your IP address, technical data about the device you are using or the page you are visiting, in order to display the requested content correctly or to provide the corresponding services.
We have no influence over how these third-party providers process your personal data. Responsibility for the processing of this data lies with the respective third-party providers. Please refer to the respective data protection guidelines of the external providers to learn more about the collection and use of your data.
We only use external services if this is necessary to ensure the functionality of our website or to provide certain content and services. We will obtain your respective consent if it is required for the processing of personal data by external providers before activating the corresponding content or services. You can revoke your consent at any time by changing the corresponding settings in your browser or on our website.
The external services and content on our website include:
- We use Google Analytics to analyze and regularly improve our website. We can use the statistics obtained to improve our offer and make it more interesting for you. The legal basis for the processing of your data and the storage of cookies by Google Analytics 4 is your consent. You can withdraw or amend this consent at any time at india@hyrox.com. You can also prevent Google from collecting the data generated by the cookie and relating to your website visit (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en-GB.
- We use Google Maps on our website. Google Maps is a web service for displaying interactive (land) maps in order to visualize geographical information. This service shows our location, making it easier for you to find us. When you visit our website and you have consented to the use of Google Maps, your browser establishes a direct connection with Google’s servers. The map content is transmitted by Google directly to your browser, which integrates it into the website.
e) Integration of Video Platforms
Our website uses video platforms such as YouTube and Vimeo to provide videos. When you visit pages with embedded videos, a connection is established to the respective servers and data such as your IP address is transmitted.
- YouTube Videos from YouTube are embedded in advanced privacy mode, so YouTube does not set cookies unless you play the video. When you play the video, your IP address and the page visited are transmitted to YouTube, unless you are already logged into a Google account.
- Vimeo: When you watch a Vimeo video on our website, a connection is established to Vimeo servers in the USA. In doing so, data such as your IP address and browser information can be transmitted to Vimeo. If you are logged in to Vimeo, the data will be assigned to your account. You can prevent this by logging out of your Vimeo account before visiting our website.
The legal basis for the processing of personal data is the consent you give by clicking on the video.
5. Newsletter
You can register for a newsletter on our website. If a you use this option, the data entered in the input mask will be transmitted to us and stored by the respective processor. Apart from the information you enter in the respective input mask (name and e-mail address), no other data is recorded.
In connection with the registration for the newsletter, we pass on the data to the processor, which sends the newsletter on our behalf. No data is passed on to third parties in this context. The data is used for the registration and sending of the newsletter, i.e. the processing of the personal data from the input mask serves us solely for this purpose. Before you are added to the list, you must confirm your registration by clicking on a link in a confirmation e-mail (double opt-in).
The newsletters contain a so-called “web-beacon”, i.e. a pixel-sized file that is retrieved from the processor’s server when the newsletter is opened. As part of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and time of retrieval, is initially collected. This information is used for the technical improvement of the services based on the technical data or the target groups and their reading behavior based on their retrieval locations (which can be determined with the help of the IP address) or the access times.
The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to individual newsletter recipients. However, it is neither our intention nor that of the processor to observe you. The evaluations serve us much more to recognize your reading habits and to adapt our content to them or to send different content according to your interests.
The legal basis for the processing of personal data is your consent. If you no longer wish to receive this information, you can withdraw your consent at any time by clicking on “Unsubscribe” in the respective newsletter or by sending an email to support.india@hyrox.com and unsubscribing from this mailing list. We will then delete your data from our system immediately. Please note that it may take 1-2 working days for the withdrawal to be noted everywhere in the system. During this period, it is possible that you will receive further newsletters.
6. Ranking
Our website contains a ranking of the results of past events and a leaderboard. In this ranking, the athletes are ranked according to their results. For this purpose, the name, start number, gym, age group, nationality and times are processed. Apart from this data, no other data is processed for the ranking.
The legal basis for the processing of your data is your consent. You can withdraw this consent at any time with effect for the future by sending an email to support.india@hyrox.com. Please state your name, the event and your starter number in this email so that we can delete your data. We will then remove you from the ranking immediately. Otherwise, this data will be deleted as soon as it is no longer required for the purpose for which it was collected.
7. Data erasure and storage duration
Personal data will be deleted or blocked as soon as the purpose of storage no longer applies and we have no further legal retention obligations. We anonymize data stored for technical reasons after 24 hours and delete it after 7 days at the latest.
8. Possibility of objection and removal
You have the option to withdraw your consent to the processing of personal data at any time. If you contact us by email, you can object to the storage of your personal data at any time. In such a case, the conversation cannot be continued.
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, you have no option to object.
9. Rights of the persons concerned
If your personal data is processed, you have the following rights:
- Right to information about your personal data processed or stored by us.
- Right to request the rectification of incorrect or incomplete personal data.
- Right to erasure of your personal data, if the data is no longer required or is being processed in an unauthorized manner.
- Right to restriction of processing of your personal data.
- Right to object to processing that serves our legitimate interest, a public interest or profiling, unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
- Right to data portability.
- Right to lodge a complaint with a supervisory authority.
- Right to withdraw your consent to the collection, processing and use of your personal data at any time with effect for the future. You can find more information on this in the respective sections above, where data processing based on your consent is described.
Please note that these rights depend on the applicable legal provisions and may be subject to restrictions in certain cases.
If you wish to exercise your rights, you can, for example, address your request to the data protection officer named below or send an e-mail to support.india@hyrox.com.
10. Disclosure of data to third parties
We work with external service providers and business partners who process data on our behalf. These third parties are contractually obliged to treat your data confidentially and to use it only for the agreed purposes. No data other than that specified in the agreement will be processed. The data will also not be merged with other data from the processor. The data will be deleted as soon as it is no longer needed for the purpose for which it was collected. If the processing of data by third parties is not technically necessary for the operation of our website, the processing is based on your consent. You can revoke this at any time and object to the processing of your data.
In the context where we jointly process personal data with another party and the local legislation requires us to conclude an agreement in this regard, we have concluded such an agreement. This agreement governs how your rights are protected and which obligations each party fulfils with regard to data processing. By working together, we ensure that the data is processed transparently and securely and that all parties involved fulfil their respective obligations.
We may also disclose personal data if this is necessary to comply with legal obligations.
11. International data transfer
As we operate worldwide, your personal data may be transferred to countries outside your country of residence and processed there, including in countries that may not offer the same level of protection as the data protection laws in your home country. In such cases, we take measures to ensure that an adequate level of protection is provided, e.g. by entering into appropriate data transfer agreements with our service providers.
12. Responsibility for data processing
Yoska Technologies solutions Private Limited is responsible for the processing of your personal data. If you have any questions or concerns regarding the processing of your personal data, you can contact us using the contact details provided below:
Yoska Technology Solutions Pvt Ltd
10, 1st Cross, NGEF Layout, Raj Mahal Vilas 2nd Stage, Sanjayanagara, Bengaluru, Karnataka 560094
Email: support.india@hyrox.com
www.hyrox.co.in
Grievance Officer
Anil Prabhakar
Email: anil.p@hyrox.com
Contact No: +91 9535188911